A legal disclaimer

Privacy Policy 

This Privacy Policy explains how Meadows Edge Bookkeeping Services collects, uses, and protects your personal information when you use our services or visit our website. 

1. Who We Are 

Meadows Edge Bookkeeping Services provides professional bookkeeping services to small businesses and individuals. We are committed to protecting your personal information and handling it responsibly. 

2. Information We Collect 

We may collect the following information: 

- Name and contact details (email address, phone number, business address) 

- Financial information required to provide bookkeeping services 

- Identification documents if required for compliance purposes 

- Communication records such as emails or messages 

3. How We Use Your Information 

We use the information we collect to: 

- Provide bookkeeping services 

- Communicate with you about your accounts or services 

- Comply with legal and regulatory obligations 

- Maintain accurate financial records 

4. Legal Basis for Processing 

We process personal data under the following lawful bases under UK GDPR: 

- Contract: to provide agreed services 

- Legal obligation: to comply with HMRC and regulatory requirements 

- Legitimate interests: to operate and improve our business services 

5. Data Sharing 

We will never sell your personal information. We may share data with: 

- HMRC or regulatory authorities where legally required 

- Software providers used for bookkeeping and accounting 

- Professional advisers where necessary 

6. Data Storage and Security 

We take appropriate security measures to protect your data. Your information is stored securely and only accessed when necessary to provide services. 

7. Data Retention 

We retain financial and personal information for as long as required by UK law, typically six years for accounting records. 

8. Your Rights 

Under UK GDPR you have the right to: 

- Access the personal data we hold about you 

- Request correction of inaccurate data 

- Request deletion of your data where appropriate 

- Object to certain types of processing